Vasiliki Ploumistou

Business Development, Marketing & Operations Professional

Detail-oriented and collaborative professional with hands-on experience in business operations, client communication, stakeholder coordination, and event logistics. Comfortable supporting C-level executives, managing multiple projects, and working cross-functionally. Currently using AI tools, agents and GPTs to streamline note-taking and research.

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Vasiliki Ploumistou
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Client Records Managed
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C-Level Executives Supported
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International Conferences Coordinated
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Countries of Professional Experience

About Me

I am a detail-oriented and collaborative professional with hands-on experience in business operations, client communication, stakeholder coordination, and event logistics. Comfortable supporting C-level executives, managing multiple projects, and working cross-functionally across departments and time zones.

My experience spans across various industries including life sciences, consumer goods, luxury and cosmetics sectors. I'm passionate about leveraging AI tools, agents, and GPTs to streamline workflows and enhance productivity.

Location Basel, Basel-Stadt, Switzerland
Email vas.ploumistou@gmail.com
Phone +41772100306
LinkedIn vasiliki-ploumistou
Portfolio vasiliki.ploumistou.cv

Languages

Greek
Native
English
Fluent
German
Basic
Russian
Basic

Work Experience

Jan 2025 - Present

Business Development Assistant

SpiroChem AG | Basel, Switzerland

  • Supported internal communications, including preparing presentations, taking meeting notes, and coordinating with C-level executives
  • Engaged in business development initiatives; managed client relationships and market research
  • Processed multiple quotations/orders monthly via ERP (Odoo); coordinated logistics and supplier pricing
  • Managed NDA/MSA/CDA contracts; maintained 10,000+ client records in CRM (Pipedrive)
  • Organized participation in 6 international industry conferences, handling logistics and marketing materials
  • Handled weekly customer inquiries; contributed to strategic marketing plans driving client growth
  • Support HR in creating a Training & Development flowchart to streamline onboarding and learning processes
Mar 2024 - Aug 2024

Social Media Marketing

Rituals Cosmetics Enterprise | Amsterdam, Netherlands | Internship

  • Managed daily social media content and influencer campaigns; tracked metrics via Sprinklr/Dash Hudson
  • Analyzed 2 influencer campaigns using Lefty/Dash Hudson; delivered detailed reports
  • Collaborated on cross-functional brainstorming and competitive analyses for strategy improvement
  • Coordinated 5+ person teams in video production projects
Sep 2021 - Jan 2023

Administrative Coordinator

Pushkin Education Center | Thessaloniki, Greece

  • Managed student schedules, provided updates, supported managerial tasks, ensured clear communication, resolved issues promptly, and coordinated classes
  • Acted as first point of contact for parents and visitors, answering inquiries and managing communication schedules for three managers
  • Handled payment schedules and processed transactions, maintaining accurate records and ensuring timely follow-up with clients
Feb 2020 - Jan 2021

Junior Marketing Specialist

Elcune | Thessaloniki, Greece

  • Maintained and grew the brand's presence on IG by creating, scheduling, and publishing engaging content tailored to target audiences
  • Led a comprehensive research project focused on improving brand visibility and competitive positioning, presenting actionable insights to the team
  • Designed promotional materials and email campaigns using Canva, supporting product launches and seasonal offers
  • Implemented SEO strategies and conducted keyword research, resulting in improved reach and engagement across digital channels
  • Engaged with the online community to foster relationships, increase brand loyalty, and implement call-to-action strategies to drive conversions

Core Skills

👥

Executive & Team Support

Skilled in supporting C-level executives and teams with calendar, inbox, and meeting coordination across departments and time zones

🤖

Business Tools, Software & AI Use

Microsoft Office Suite (Excel, PowerPoint, Teams), Google Workspace, GPT tools, Otter.ai, Canva, CRM systems, ERP systems, Dash Hudson, Sprinklr

📊

Project & Event Management

Project coordination, operation & marketing logistics, event planning, partner and supplier liaison

⚙️

Operations & Administration

Supplier management, purchase order handling, invoicing, and CRM data maintenance

📱

Digital Marketing

Social media strategy, influencer campaign management, content creation, SEO & SEM, performance tracking, B2B

🏭

Industry Knowledge

Life sciences, consumer goods, luxury and cosmetics sectors

Education & Certifications

Education

Ongoing

MSc Managing Digital Transformation

Aristotle University of Thessaloniki / University Institute of Lisbon / Laurea University of Applied Sciences (Joint Degree)

Completed

MSc Consultancy and Entrepreneurship

Rotterdam University of Applied Sciences

Completed

Pre-Master Business Administration

Rotterdam University of Applied Sciences

Completed

BSc Social and Religious Studies

Aristotle University of Thessaloniki

Certifications

Project Management Foundations

LinkedIn Learning

SEO Foundations

LinkedIn Learning

Let's Connect

I'm always open to discussing new opportunities and collaborations. Let's connect and explore how we can work together.

✉️
vas.ploumistou@gmail.com
📞
+41 77 210 03 06
💼
LinkedIn Profile